QUIE2T Work Package 4

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Overview

The aim of this Work-Package is to assist in the coordination and support of cross-disciplinary scientific meetings and other dissemination activities in QIPC in Europe, increasing their scope, impact and overall quality.

In particular it will: provide international forums for exchange of scientific results; assist in the identification and recruitment of key international speakers for the major conferences; help in formulating common themes across different disciplines involved in QIPC: assist cross-fertilization of concepts and technologies across different subfields of QIPC; build a pan-European QIPC research community; participate in the organization of the QIPC cluster review meetings, increase the industrial liaison by encouraging the organization of invited  lecturers from companies and firms to the meetings (in support of WP1); increase the participation of new countries by attracting young people from those countries to the meetings (through, e.g., the QUIE2T web site or other dissemination activities set up by WP3).

 

Objectives

The aim of this work package is to bring together excellent scientists at all stages of their careers to advance the frontiers of research. This will be achieved specifically via

  • The coordination and organization of scientific meetings;
  • Providing stimulation for scientific exchange across sub-fields, generations and disciplines;
  • Providing incentives for young researchers.

 

Tasks

 

T4.1 Organization and support of International Conferences and Meetings

The aim of this task is to coordinate and support cross-disciplinary scientific meetings for the QIPC community in Europe. In particular it will continue the highly successful series of conferences that were organized by the predecessor program QUROPE, and therefore assure a continuous coverage of major QIPC events in Europe every two years.

The international QIPC conferences have a more than ten year tradition by now, and it is clear already that they are essential for the future development of the field. They are generally considered to be the yearly key event of the QIPC community and this status will be maintained in the future.

Support for the organization of the conferences will include

  • A timely call for proposals to be published on the project web site;
  • The evaluation of received proposals;
  • Logistic support for the local organizers during the preparation of the event;
  • Collection of general overview material on the event and assembly of a report.

The call for proposals will be published on the CA web site no later than month 3 of the project. In order to ensure a fair and object evaluation of the received proposals, the leader of WP4, together with the Project Coordinator, will first pre-evaluate the received proposals for formal correctness and then forward all eligible proposals to the Advisory Board of Experts (ABE). The ABE's recommendation has to be approved by the QUIE2T Steering Committee by a simple majority vote. In case no majority can be reached, the vote of the Project Coordinator will be decisive.

The allocated budget for each conference is fixed at 65kEUR. It is expected that a major portion of the total conference budget will be covered by other sources. The QUIE2T contribution will be used to guarantee the interdisciplinary and independent character of the meeting and ensure the highest possible quality standards. In particular, it will be used to support the following:

  • 25kEUR for invited speakers and organizers
  • 22kEUR for the venue
  • 18kEUR for local support of the organizers

These amounts are based on the experiences collected during the organization of similar conferences by the predecessor CA QUROPE. The budget for invited speakers will be used in particular not only for scientific speakers, but also for the invitation of special participants from industry and politics, to ensure the success of the conference as a meeting place across disciplines. Similarly, the budget for the venue includes support for special activities like dissemination and promotion, organization of public lectures during the conference, video-recording of lectures, etc. These activities will also contribute to ensure a long-term effect of the conference, by disseminating any recorded material via the project web site.
For reasons of administrative effectiveness, the budget for the support of conferences will rest with the coordinator who will thus be able to directly forward the money to the local organizers of the conference, thereby avoiding any unnecessary administrative overhead and possible delays.

T4.2 QIPC Young Investigator Award

The aim of this task is to provide some incentive and reward for excellent young researchers in the field of QIPC. The experience in the predecessor program QUROPE, in which the QIPC Young Investigator Award was established and awarded two times, has shown that there is a large number of highly promising, talented young scientists active in various disciplines of QIPC. The QIPC Young Investigator Award (for reasons of continuity the name is kept unchanged) will be given to a researcher under the age of 35 for the best research recently published or presented at a major conference. It is intended to bring some public visibility and recognition of the high-quality research carried out by young scientists, and to provide further impetus for their careers.
The work for this task includes the timely publication of a call for nominations, the evaluation of nominations under fair and transparent criteria, and the organization of the award ceremony itself. The prize will prospectively be awarded at the two major QIPC conferences organized by this work package, in order to achieve the highest possible public visibility.
Just like the evaluation of proposals for conferences in Task 4.1, the received nominations will first be screened by the WP leader and the Project Coordinator, and then be forwarded to the Advisory Board of Experts to obtain an official recommendation. This recommendation has to be approved by the QUIE2T Steering Committee by a simple majority vote. In case no majority can be reached, the vote by the Project Coordinator will be decisive.